About this Event
Objective:
By the end of the session, participants will understand how to create accessible PDF files and ensure Microsoft Word, Excel, and PowerPoint files are accessible before converting to PDF.
We are offering Accessible PDF Orientation via Microsoft Teams Training in multiple time slots.
Accessible Document Training Overview– Word, PowerPoint, and Excel are everyday tools for creating and sharing content online and across campus. Because these files are often posted to the NSU website, it’s important to ensure they’re accessible to everyone. The following guides show simple ways to check and improve accessibility in your Microsoft Office files—before uploading them or converting them to PDF for posting.
Please register for the session that works best for your schedule:
Session Date & Time - Registration Link
Once registered, you’ll automatically receive a calendar invite containing the Teams meeting link.
Looking forward to having you join!
Agenda:
1. Introduction to Accessibility & Its Importance (5 mins)
What is accessibility and why it matters
Overview of assistive technologies and users’ needs
Importance of accessible Office documents and PDFs
2. Making Office Documents Accessible (Word, Excel, PowerPoint) (10 mins)
Using built-in Accessibility Checker in MS Word, Excel, PowerPoint
Key tips for each app:
Word: Use heading styles, alt text for images, tables with headers
Excel: Use clear column headers, avoid merged cells, add descriptive sheet names
PowerPoint: Use slide titles, alt text for images, meaningful reading order, sufficient color contrast
3. Creating Accessible PDFs from Office Files (10 mins)
Exporting PDFs directly from Word, Excel, PowerPoint with accessibility in mind
Common PDF accessibility issues from Office exports and how to fix them
Overview of Adobe Acrobat Pro for PDF accessibility fixes (tags, alt text, reading order)
4. Live Demonstration (10 mins)
Check accessibility in Word and PowerPoint files
Export an accessible PDF from Word
Use Adobe Acrobat Pro to check and improve PDF accessibility
5. Q&A and Resources (5 mins)
Answer questions from participants
Provide useful links and checklists for Office and PDF accessibility